your embedded Finance Team.
Every business needs someone who owns the numbers day-to-day, through the growth stages, and at the table when it matters.
Kirbyko's Outsourced Finance Function is a complete finance team that integrates directly into your business. Built around how you operate, we build the systems, delivering the visibility, and run the day-to-day finances at a fraction of the cost of building a team in-house.
Is your finance function holding you back?
Most businesses reach a point where their finance function stops keeping up. The work gets done, invoices go out, and the accountant gets their files - but nobody's really owning it. No visibility, no rhythm, no one watching the bigger picture. Just enough to get by, and quietly costing you more than you realise.
It's Costing you
Maybe you're still the one holding it together yourself. Maybe you're paying for support that isn't giving you the visibility or control you actually need.
Either way, the finance function is costing you more than it should in time, money, or both.
limited Visibility
You have a bookkeeper keeping records and an accountant handling tax at year end.
But in the middle - the decisions, the cashflow, the month-to-month picture - nobody's watching. You're navigating blind.
Cracks are Showing
Overdue invoices, payment runs that slip, reporting that focussed on hind-sight rather than creating a way forward.
If growth is the goal, a fragile finance function like this starts compounding - and the cost of fixing it gets higher the longer it runs.
no infrastructure
Revenue is climbing, the team is expanding, and the complexity is real. But the finance function is the same patchwork it's always been.
The longer it runs like this, the harder it is to untangle. And the cost of that is only going in one direction.
What we do
With our Outsourced Finance Function service, you get a comprehensive team that takes full responsibility for how finance in your business is managed and operated.
This is not additional support layered on top of your current efforts. We act as an extension of your team to run the entire function, ensuring that everything behind your numbers is connected as a comprehensive system with forward-looking visibility. And, we do it all without the salary, the super, the leave, onboarding, or the recruitment process.
We own the ongoing financial workload of your business - accounts payable, accounts receivable, payment runs, invoice management, and bank reconciliations. Everything that needs to happen regularly, consistently, and without you having to think about it.
We track what's coming in, what's going out, and what's on the horizon - so you're never caught short. Regular cashflow forecasting means you can plan ahead with confidence, not react to surprises.
We keep your finances organised and audit-ready year-round - so when tax time comes, there's nothing to scramble for. Your accountant gets clean, reconciled records, your obligations are tracked, and you're never caught off guard by a deadline.
Every month you'll receive clear, annotated reporting on your business performance: cash position, P&L, actuals vs budget, and what it all means for decisions ahead. No jargon or spreadsheet dumps. Just the numbers that matter, explained.
We design and maintain the financial systems that keep your business running cleanly - from your chart of accounts to your approval workflows to your reporting stack. Built for where you are now, and scalable for where you're going.
We manage your payroll runs, superannuation, and contractor payments end-to-end - accurately and on time, every time. Your team gets paid correctly, your obligations are met, and you're free to focus on running the business.
what our clients say
"We wouldn't be the organisation we are now, and we wouldn't have the growth trajectory we've had, without Kirbyko's help and being able to confidently outsource our finance function."
"Jack genuinely cares and it shows in how responsive, detailed, and proactive he is. I trust him completely and now consider him an essential part of my team. I don’t know how I managed before."
Jack Rathmell
Founding & Managing Director
“I’m Jack, founder of Kirbyko and I’ll be working with you directly. I started Kirbyko after seeing too many organisations operate with fragmented finance operations and reporting, delayed visibility, and finance systems that couldn’t keep pace with operational complexity.
Most finance firms focus on compliance, but we built Kirbyko intentionally to create a solution for operational financial ownership - combining bookkeeping, finance operations, and strategic oversight into one embedded finance function model.”
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your finance team, live in two weeks
No long onboarding, no disruption to how you operate. We get up to speed fast and get to work.
understanding your business
We map how your finances currently run - your products, systems, your pressure points, and where time and money are being lost. Nothing gets built without understanding the foundation first.
building scalable infrastructure
With our expertise and experience, we design and implement the systems, processes, and reporting structure your finance function needs to run properly. Built for where you are now, and scalable for where you're heading.
taking day-to-day ownership
We take on the day-to-day financial operations of your business. With fortnightly check-in's and effective communication, your team can finally stops coordinating finance.
ongoing visbility and support
Every month you get clear, consistent reporting and a finance team that's proactively managing what's ahead - not just recording what's already happened. It's now time to conquer your growth goals, together.
From
$680
per month
tailored pricing
Every engagement is scoped to what your business actually needs - the complexity, the volume, and the level of support that makes sense to your current position.
Use our obligation-free pricing calculator to get an indicative monthly-cost based on your needs.
common questions
Ask yourself this: Do I need dedicated finance capacity and support without the cost, commitment, or risk of hiring internally?
If yes, this services gives you the structure, ownership, and consistency of an in-house finance role - without salaries, onboarding, or management overhead. If your business has outgrown basic bookkeeping and financial tasks are becoming fragmented, time-consuming, or reactive, this service is likely a good fit.
Bookkeeping focuses on keeping records clean and compliant. Kirbyko's Outsourced Finance Function goes much further — it manages the entire financial operation of your business. Instead of just recording what’s happened, this service ensures your finance function runs smoothly, consistently, and in step with your business.
Yes. The Outsourced Finance Function service is designed specifically for businesses that need dedicated finance capacity without the cost, commitment, or risk of hiring internally. You get the structure, ownership, and consistency of an in-house finance role - without salaries, onboarding, or management overhead.
Yes. Kirbyko works within your current setup and improves it where needed. We assess your systems and workflows, make practical recommendations, and implement changes only when they add clarity, efficiency, or control. The goal is progress - not unnecessary disruption.
Absolutely. Kirbyko's Outsourced Finance Function is built to scale as your business grows. As transaction volume, staff numbers, and complexity increase, systems and processes are adjusted to maintain consistency, visibility, and control - without creating bottlenecks or extra admin for your team.
Got Questions?
Every business is different, and sometimes an estimate only tells part of the story.
Book a free 30-minute discovery call and we'll walk through your setup, answer any questions, and give you an honest view on whether this is the right fit.
